The Needwood Singers: Data Protection Statement

The Needwood Singers (TNS) needs to keep certain information about its members to allow the organisation to run efficiently and effectively for the benefit of the members and Society as a whole.

In order to comply with Data Protection legislation this policy outlines what data is collected, how long it is kept, what purposes the data is used for and who has access to it.


TNS obtains contact details e.g. names, addresses, phone and mobile numbers and email addresses. This data is obtained, stored and processed solely to assist the society in the efficient running of the society for the members, e.g., for notification of meetings, rehearsals etc.


Personal data from members is generally collected when they join the society and recorded by the Chairman and Secretary. Personal details supplied by members are not passed to anyone else or other organisations without explicit consent of the member.


Only relevant personnel of TNS have access to members’ personal data, i.e., Chairman, Secretary and relevant committee members. Members will be supplied with a copy of any personal data held by TNS on receipt of a written request.


Members are expected to notify the Chairman and/or Secretary of any changes to their contact details as and when they occur. The Chairman and Secretary will take reasonable steps to keep members data up to date, accurate and to make corrections in a timely fashion.


Personal data will be stored only for as long as the member is a paid up member of TNS. Once membership has elapsed, all personal data held by TNS on that member will be destroyed and/or deleted. All records kept on computer are password protected.

Use of photographs

TNS will seek the written consent of members before displaying photographs or sharing images on social media, local press, publicity material etc., in which they appear. If this is not possible (e.g., a large group photograph) TNS will remove any photograph or media image if a member submits a written request

Date adopted by the Committee: 18th May 2018


This website may contain links to other sites. Please be aware that The Needwood Singers are not responsible for the privacy practices of other such sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every site that collects personally identifiable informaton. The privacy policy on this website applies solely to information collected by the Needwood Singers.

The Needwood Singers: Cookie Policy

This section explains the use of cookies on this website.

Like most websites, we use cookies to provide a more personalised and responsive service. We use cookies to enable our website to function more efficiently and to improve its performance. If you continue we will assume you are happy to receive all cookies from our website. If you do not consent, please either disable cookies in your browser or stop using the site.

What is a cookie?

A cookie is a small text file that can store small bits of data on your computer.

What are they used for?

Generally cookies are used to enable the website to function correctly, by storing where you are in a particular transaction or part of the site, so that the next page you visit can be tailored to your needs. However, they are also used for other purposes like performance analysis, website statistics and advertising targeting. This website uses Statcounter for website statistics and analysis; this entails the use of a performance cookie from Statcounter but no personal information is collected. Please click here for details on how to refuse Statcounter cookies.

Here is a breakdown of the common classifications:-

1) Strictly Necessary. These cookies are essential for the website to function, for you to navigate. Without these you will not be able to use the site. For example, shopping carts would not function without these.

2) Functional Cookies. These log information about options you may have selected and enable a website to tailor the information presented to you in a more personalised way. The cookies might also include flash cookies – which can be set using this link.

This may also include social sharing elements like ‘share’ or ‘like’.

3) Performance Cookies. Most websites will use tools for ensuring they deliver a quality and responsive service to their users. It is used in reporting data and helps the website owner design, measure and optimise their pages for the best user experience. The website owner may share this data with 3rd parties with who they may outsource the analysis and benchmarking to. Generally all this data is anonymous and not identifiable to you.

4) Advertising Tracking. Most advertisers use cookies to understand whether you’ve seen an advert and whether to display it again. This is called behavioural advertising and is used by many of the large advertising networks.

Managing cookies in your browser

Most modern browsers will allow you to:-
See what cookies you have got and delete them on an individual basis.

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You should be aware that any settings may be lost if you delete cookies. Ironically, this includes where you have opted out from cookies, as this requires an opt-out cookie to be set. Also, if you block all cookies completely many websites will not work properly and some functionality on these websites will not work at all. It is important not to just turn off cookies blindly as this may considerably hinder your online experience.

To disable cookies, please consult the help function in your browser, or visit for further help and information. For mobile devices, please refer to information provided for your model.

Cookie Policy: last updated 20th March 2019